--- title: "Mileage and vehicle tracking for small and medium businesses" url: "https://www.mycartracks.com/solutions/small-medium-businesses" description: "Learn how to track employee mileage for reimbursement or monitor vehicles in real time with smartphone-based mileage and fleet tracking for SMB teams." --- Solutions # Mileage and vehicle tracking for small and medium businesses Give your team one simple way to track business miles for reimbursement and keep vehicles visible in real time from a single dashboard. [Get Started for Free](https://www.mycartracks.com/sign-up) 15+ years on market 4.7/5 avg rating 500M+ recorded trips Automatic mileage tracking for employees Fleet visibility without hardware installation Web dashboard for managers ![Professional using MyCarTracks for business driving](/images/smb-hero.jpeg) ![Fleet supervisor portrait](/images/solutions/mct-review1-fleet-sup-photo.jpeg) > "We rolled out MyCarTracks quickly across our team and replaced manual mileage reporting in the first month." SMB Operations Manager · Field Services ## Two ways businesses track driving Choose the setup that matches your workflow today: employee mileage reimbursement tracking or full vehicle fleet visibility. Mileage Tracking Vehicle Tracking ### Mileage Tracking For companies reimbursing employees for business miles. #### Employees track trips automatically in the app while they drive. Trips are captured in the background so your team spends less time logging mileage manually. ![Phone screen showing MyCarTracks app](/images/index/phone-bg-1.jpg) ![](/images/index/notification-recording.png) ![](/images/index/notification-new-trip.png) #### Employees quickly classify trips as business or personal. Drivers can review and categorize trips in seconds to keep reimbursement submissions clean. Business Personal ![Personal trip classification visible inside the app](/images/mct-one-track-personal.png) ![Business trip classification visible inside the app](/images/mct-one-track-business.png) #### Managers review submitted mileage records and export reports. Approvers can validate submissions and generate payroll/accounting exports from the dashboard. ![Mileage log book report preview](/images/solutions/mct-log-book-crop.png) #### Best for reimbursement workflows and mileage reporting. Use this mode when your priority is employee reimbursement accuracy, policy consistency, and reporting speed. ![Money transfer illustration representing reimbursement workflows](/images/solutions/mileage-money-transfer.png) ### Vehicle Tracking For companies managing vehicles and needing operational visibility. #### Employees live locations are automatically captured with the app while they drive. Trips and locations are captured in the background so your team spends less time logging manually. ![Phone screen showing MyCarTracks app](/images/index/phone-bg-1.jpg) ![](/images/index/notification-recording.png) ![](/images/index/notification-new-trip.png) #### Live vehicle tracking across your fleet. See active vehicles on a live map to coordinate operations and react to field changes quickly. #### Fleet map and activity overview for managers. Get a dashboard-level view of recent movement, active trips, and overall fleet activity. ![Fleet overview with recent trip details](/images/solutions/mct-track-detail-crop.jpeg) ![](/images/solutions/mct-track-info-buble.png) #### Route history and playback for accountability. Review completed routes and replay travel history for verification, customer follow-up, or analysis. ![Route playback view with map and trip details](/images/solutions/mct-track-playback.jpeg) #### Geofences and alerts for location-based control. Set zones for depots or customer sites and receive alerts on arrivals, departures, and exceptions. ![Geofences and alerts interface showing location-based fleet control](/images/solutions/mct-geofences.jpeg) In Mileage Tracking mode, managers do not see live driver location by default. Employees control submitted reimbursement trips. [Learn about mileage tracking](/products/automatic-mileage-tracking) [Learn about vehicle tracking](/products/vehicle-tracking) ## Run employee mileage reimbursement with less admin work MyCarTracks gives teams a consistent mileage tracking workflow, so employee business miles are captured automatically, reviewed faster, and exported for reimbursement, payroll, or accounting without spreadsheet chasing. ![Employee mileage tracking workflow with standardized submissions](/images/solutions/mct-smb-reimb-1.png) ![Manager review screen for mileage reimbursement submissions](/images/solutions/mct-smb-reimb-2.png) ![Automatic mileage capture replacing spreadsheet-heavy reimbursement work](/images/solutions/mct-smb-reimb-3.png) ![Export-ready mileage reports for payroll and accounting](/images/solutions/mct-smb-reimb-4.png) * ![](/images/solutions/mct-smb-reimb-1.png) ### Give employees one consistent mileage tracking process Everyone records business miles in the same app, so employee mileage reimbursement records are easier to review and compare across the team. * ![](/images/solutions/mct-smb-reimb-2.png) ### Review mileage before it reaches payroll Managers can check mileage records, catch missing details, and approve cleaner reimbursement submissions before they reach payroll. * ![](/images/solutions/mct-smb-reimb-3.png) ### Reduce spreadsheet chasing and manual corrections Automatic mileage tracking lowers admin work and cuts down on back-and-forth with employees at the end of the month. * ![](/images/solutions/mct-smb-reimb-4.png) ### Export reports for reimbursement, payroll, or accounting Turn approved mileage logs into reports your finance team can use right away for reimbursement, payroll, or accounting workflows. Tax and reimbursement rules vary by country and company policy. ## Get vehicle visibility without a complicated setup MyCarTracks helps businesses start vehicle tracking with driver smartphones, so managers get fleet visibility, trip history, and route oversight quickly without waiting on installations or a complex rollout. * ![](/images/solutions/mct-smb-vehicle-vis-1.png) ### Start with the phones your team already uses Drivers install the app and begin sharing trip and location data without technician visits or extra setup work. * ![](/images/solutions/mct-smb-vehicle-vis-2.png) ### Give managers vehicle tracking visibility from day one Trips, routes, and recent vehicle activity appear in the dashboard as soon as drivers are active, so managers get operational visibility immediately. * ![](/images/solutions/mct-smb-vehicle-vis-3.png) ### Add route oversight without slowing the team down Managers can review movement, route history, and alerts while drivers keep working normally instead of filling out manual logs. * ![](/images/solutions/mct-smb-vehicle-vis-4.png) ### Use smartphones, hardware, or a hybrid setup Run smartphone-based tracking across most of the fleet, add dedicated devices where needed, or combine both in one platform for different parts of the fleet. If part of your fleet works best with smartphones and another part needs dedicated devices, MyCarTracks supports hybrid vehicle tracking in one platform. ![Smartphone-first vehicle tracking rollout for teams](/images/solutions/mct-smb-vehicle-vis-1.png) ![Fleet dashboard with day-one vehicle visibility for managers](/images/solutions/mct-smb-vehicle-vis-2.png) ![Route oversight and alert view for operational teams](/images/solutions/mct-smb-vehicle-vis-3.png) ![Hybrid fleet setup combining smartphones and dedicated devices](/images/solutions/mct-smb-vehicle-vis-4.png) ![Fleet supervisor portrait](/images/solutions/mct-review2-fleet-sup-photo.jpeg) > "Our dispatch team can finally see where vehicles are in real time and replay routes when customers ask for updates. It gave us control without a complex rollout." Fleet Supervisor · Regional Services Company ## Used by businesses with mobile teams Companies across industries use MyCarTracks to simplify mileage reimbursement and improve day-to-day fleet visibility. [![Sales teams use case](/images/usecases/use-case-sales-rep-portrait.jpeg)Sales teams](/use-cases/sales-reps)[ ![Field service technicians use case](/images/usecases/use-case-gov-it-field-portrait.jpeg)Field service technicians ](/use-cases/it-field-teams)[ ![Construction companies use case](/images/usecases/use-case-construction-portrait.jpeg)Construction companies ](/use-cases/construction)[ ![Delivery businesses use case](/images/usecases/use-case-rideshare-portrait.jpeg)Delivery businesses ](/use-cases/rideshare-delivery)[![Healthcare and home services use case](/images/usecases/use-case-healthcare-portrait.jpeg)Healthcare and home services](/use-cases/healthcare-homecare) [Check other use cases](/resources/use-cases) ## Tools for managing fleet operations Add the operational tools your team needs as you scale, from cost control to dispatch and geofencing. [ ### Mileage Tracking Track employee mileage for reimbursement and keep export-ready reports available for payroll and accounting. ](/products/automatic-mileage-tracking) [ ### Vehicle Tracking Monitor live vehicle locations, route history, and field activity from one manager dashboard. ](/products/vehicle-tracking) [ ### Expense Tracking Capture fuel, tolls, parking, and other driving costs in one place so managers can control spending faster. ](/products/expense-tracking) [ ### Maintenance Scheduling Stay ahead of service intervals with reminders that help prevent downtime and keep vehicles on the road. ](/products/maintenance-scheduling) [ ### Job Dispatch Assign jobs, track progress, and connect daily routes with the work your field team completes. ](/products/job-dispatch) [ ### Geofencing Set location zones, trigger arrival and departure alerts, and monitor activity at customer sites and depots. ](/products/geofences) [ ### Other Features Explore additional tools for reporting, integrations, and day-to-day fleet control as your operations grow. ](/features) ## How MyCarTracks works for teams 1 ![Company account setup in MyCarTracks](/images/smb-step-1-create-account.jpeg) ### Create your company account Set up your workspace, invite your team, and choose whether to start with reimbursement workflows, fleet visibility, or both. [Start your free account now](https://www.mycartracks.com/sign-up) 2 ![Driver app onboarding in MyCarTracks](/images/smb-step-2-driver-app.jpeg) ### Drivers install the mobile app Drivers install MyCarTracks on their phones so trips are captured automatically without spreadsheets or manual entry. 3 ![Manager dashboard in MyCarTracks](/images/smb-step-3-manager-dashboard.jpeg) ### Managers review mileage reports or fleet activity in dashboard Managers use the dashboard to review submitted mileage, monitor vehicle movement, and export reports when needed. ## Trusted by businesses with mobile teams People choose MyCarTracks because it saves time and reduces uncertainty in daily mileage and vehicle workflows. ★★★★★ “MyCarTracks eliminated manual mileage reporting for our sales team.” SC S. Carter Sales Operations Manager SMB Team ★★★★★ “We finally have fleet visibility without installing hardware first.” MK M. Kline Operations Lead Field Services ★★★★★ “Deployment was simple because drivers just installed the app.” RG R. Gomez Business Owner Local Delivery ## Start tracking your team’s driving today Track employee mileage for reimbursement or monitor fleet activity with MyCarTracks. [Get started for Free](https://www.mycartracks.com/sign-up) [Download mobile app](/products/automatic-mileage-tracking#get-started)